Undersecretaries Associate Secretaries Bureau and Program Owners Local Owners Schooling Section Superintendents Community Basic and Additional Classes Mind Others Alarmed

1. The Department of studies (DepEd) issues the encased instructions throughout the move of students’ class Records, which establishes typical steps and methodologies of the request, and launch of learners’ type 137 (long-lasting history) and version 138 (state cards) to all community schooling all over the country.

2. This insurance policy will guarantee the easy and successful seeking and launching of students’ faculty files without inconveniencing the learners and mom and dad.

3. All DepEd ordering and other related issuances, regulations, and conditions, that contradictory because of this coverage, include hereby repealed, rescinded, or altered subsequently.



I. Reason

There have been two fundamental university registers that demonstrate the learner’s page and educational and extra-curricular standings: Form 137, called the Permanent tape, which contains the learner’s account and historic educational tape, and kind 138 or the review credit which will show the academic results of a student in specific university seasons. DepEd Purchase Number 8, s. 2015, the class room examination insurance, given the rules about ideas becoming a part of techniques 137 and 138.

Kind 138 is definitely given to levels 1 to 10 learners every grading course while Grades 11 to 12 will receive it every terminate session. Following the school seasons, version 138 is definitely a required document for a learner enrolling to another location class amount since it additionally suggest the learner’s advertising updates. But then, school government request for the release of version 137 of Grades 1 to 12 learners just who move to some other college or transition from primary to second.

Inside the absence of definitive methods, the whole process of asking for and issuing of formal class files of learners changes per university. This strategy shall decide the processes is followed by faculty in dealing with the learner’s school files if students register, send educational institutions, and ask for important information for other related functions.

II. Scope associated with the Plan

This arrange will determine standard processes or practices in the request and discharge of learners’ make 137 (fixed register) then Form 138 (review Card) to all schools and Schools Division Offices (SDOs) nationwide.

III. Concept Of Terminology

  1. Form 137 (long-term report) – long lasting college student track record showing the old educational and co-curricular record with the learner
  2. Kind 138 (state credit) – report exhibiting the academic results of a learner in confirmed faculty annum
  3. Acquiring University – the school asking for for your long-lasting documents of a moving learner
  4. Coming college – the school publishing the long-lasting reports of a moving learner

IV. Plan Statement

The team hereby creates the standard processes www.besthookupwebsites.org/classic-dating/ and practices in asking for and publishing of learner’s class files. This mechanism follows the DepEd’s sight, objective and fundamental values and subscribes to the theory of:

a. absolutely free, top quality standard studies;

b. openness and responsibility;

c. availability and prompt discharge of learners’ faculty records; and

d. Safeguards and privacy of learners’ files.

Recommendations on Learner’s College Records

This coverage defines the typical methodologies from inside the exchange of learners’ school information. This rules advice the procedures in seeking the long lasting faculty records (type 137) for a competent move of forms without inconveniencing the mother and father and/or learners.

To ensure the effective production and transport of students’ school information, all of the following shall be discovered:

a. The transfer of record of learners needs to be made simple and rapid without encumbering the learners and parents. However, this should maybe not undermine the privacy and safeguards of class record.

b. acquiring institutions shall protected all long-lasting reports (type 137) ly incoming learners prior to the stop of first grading period. For transferred-in learners during the school 12 months, transport of forms will probably be secure thirty day period (30) within the first day of college attendance.

c. students and/or their mothers or protector usually are not able to hand-carry the long-term Records (version 137) to the obtaining class.

d. In case there is unavailability of Form 137 as a result of circumstances beyond our personal control, the Report on advertising (college type 5) may be used as substitute, you’ll find from the schooling Division company (SDO).

age. The Learner Critical information technique (LIS) will be used as program in the need and launch of learner school documents; ergo the deal shall strictly become amongst the receiving and coming schooling simply.

The next treatments must be implemented to support the need and production techniques:

A. School-to-School Send of Form 137

The bulk of deals on move of learner’s school history usually encounter during enrolment cycle and bash best of training courses. To support the easy and rapid send of information, the flowchart below explains the entire process of consult and release of learners’ type 137between the obtaining faculty and coming university;

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